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Employment Opportunity – Finance Support Clerk

POSITION AVAILABLE ANNOUNCEMENT

CITY OF PARKERSBURG

Finance Support Clerk

DEPARTMENT: Finance                                                                                           GRADE: H-7 Non-Exempt $13.55/hr

Reports directly to the Assistant Finance Director.

 

JOB SUMMARY: This position is responsible for general administrative support for the Finance department, clerical and continuity support to the Purchasing Division, and customer service support.

 

RESPONSIBILITIES, DUTIES AND ACCOUNTABILITIES:

  • Coordinate with Finance personnel to locate and accumulate information requested through the Freedom of Information Act for review prior to submission to the City Attorney
  • Compose and facilitate correspondence on behalf of various Finance Department personnel as required
  • Prepare requisitions for departmental resources and supplies
  • Ensure proper line item coding of requisitions and approvals by responsible City personnel, and issue purchase orders and blanket purchase orders to department heads and/or vendors
  • Match received invoices to outstanding purchase orders and facilitate the approval process prior to payment
  • Ensure receipt of new vendor documentation and facilitate the new vendor approval process
  • Update IRS W-9 forms for existing vendors on a revolving basis
  • Manage the travel application process including assisting City-wide staff in proper completion of forms with documentation
  • Assist the Purchasing Manager in the organization of the sealed bid processes as per City Ordinances
  • Maintain various departmental filing systems including Purchasing, Accounts Payable, Accounts Receivable, B&O and User Fee, etc.
  • Provide customer service support for the A/R Analyst positions, specifically the following:
    1. Review returned mail notifications and research and update forwarding addresses to maintain accurate and reliable records
    2. Greet customers and receive and post payments on account at the window or by phone
    3. Sort mailed payments, reconcile remittances, and prepare payments for posting on account
    4. Prepare check payments for remote deposit capture on a daily basis
    5. Perform end-of-day cash drawer balancing to payment registers and resolve any discrepancies noted
    6. Notify supervisor of payment and posting discrepancies and assist in determining the proper resolution to issues
    7. All other duties associated with backing up the front-window positions
  • Performs other related duties as assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS:

High school diploma or GED supplemented by formal and continuing education in the field of office administration or related area; or an equivalency of two years training and experience.

Above average computer skills (Microsoft Office – Word & Excel).  Excellent interpersonal and communication skills, both oral and written.  Excellent organizational skills. Must be able to interact professionally with the public and other employees.

 

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Employment Opportunity – School Crossing Guard

School Crossing Guard

GENERAL DUTIES:

Monitor cross walks / street intersections to ensure safe crossing by school children.

________________________________________________________________________

OTHER INFORMATION:

Pay Rate – $9.64/hour

Shifts are 1½ hours in the morning and/or 1½ hours in the afternoon.  Hours are set based on the school assigned to.

These are part-time positions.  There are no benefits associated with these positions.

________________________________________________________________________

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Employment Opportunity – Temporary Laborers – Sanitation

CITY OF PARKERSBURG
Temporary Laborers
Seasonal positions available in: Sanitation Department $11.02/hr

 Applications available at www.ParkersburgCity.com.

Send applications & resumes to: Personnel Director
City of Parkersburg

PO Box 1627
Parkersburg, WV 26102

 

THE CITY OF PARKERSBURG IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS
OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, MILITARY VETERAN STATUS, RELIGION, AGE
OR DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES

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Employment Opportunity – Personnel/Legal Specialist

POSITION AVAILABLE ANNOUNCEMENT

 

CITY OF PARKERSBURG

 

Personnel/Legal Specialist


DEPARTMENT: Personnel/Legal                                                                          GRADE: H-8 Non-Exempt $14.61/hr

Reports directly to the Personnel Director and the City Attorney.

 

JOB SUMMARY: Performs responsible, specialized and confidential administrative tasks under the general direction of Personnel Director and the City Attorney.

RESPONSIBILITIES, DUTIES AND ACCOUNTABILITIES:

  • Prepares legal documents for the City Attorney and Assistant City Attorney.
  • Prepares pleadings and maintains files on all court proceedings.
  • Prepares and maintains all documents for foreclosure, eminent domain proceedings, demolition liens and extensions, annexations, and all other court related matters.
  • Maintains attorney files.
  • Maintains calendar for attorney court hearings, meetings, etc.
  • Payroll Processing / Leave Tracking:
  • Reviews bi-weekly payroll for accuracy against pay policies, makes corrections when needed, and approves for payment.
  • Enters all pay increases into the payroll system.
  • Monitors and maintains records for sick leave hours.
  • Maintains sick/vacation/compensatory/holiday time leave records for all employees.
  • Tracks and enters annual vacation accruals for Police & Fire.
  • Processes shift changes in the system.
  • Processes employment/income verification requests.
  • Maintains all employment applications.
  • Assists in the orientation / on boarding of new employees.
  • Assists in the maintenance of employee files.
  • Serves as Secretary for Building Commission meetings.
  • Police & Fire Pension Fund administration:
  • Attends meetings, prepares minutes and maintains files for the Board of Trustees of the Policeman and Fireman Pension Fund.
  • Provides initial disability pension applications.
  • Serves as first contact with the public and utilizes independent judgement in dealing with sensitive matters.
  • Answers and responds to inquiries on a multi-line telephone.
  • Assists in the preparation of annual benefit forms.
  • Prepares inactive personnel files and archives by scanning.
  • Performs administrative duties for the Mayor’s Office in the absence of the Mayor’s Executive Assistant.
  • Prepares routing correspondence and internal memos.
  • Performs other related duties as assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS:

High school diploma or GED with experience in paralegal and/or administrative activities; or two (2) years’ combination of experience and training. Above average computer skills.  Excellent oral and written communication skills.  Must be able to maintain confidentiality. Must be able to work with only general direction. Must be able to establish and maintain effective work relationships with other employees, officials, and the general public.

 

 

THE CITY OF PARKERSBURG IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, MILITARY VETERAN STATUS, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES.

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Employment Opportunity – Medium Equipment Operator – Sanitation

POSITION AVAILABLE ANNOUNCEMENT

 

CITY OF PARKERSBURG

 

Medium Equipment Operator

DEPARTMENT: Public Works                     DIVISION: Sanitation      GRADE: H-7 Non-Exempt $13.55/hr

 

Reports directly to the Foreman or Supervisor.

 

JOB SUMMARY: Operates a solid waste collection vehicle, in a safe and efficient manner, to collect refuse and recycling throughout the City.  Sorts and packages recycling.

RESPONSIBILITIES, DUTIES AND ACCOUNTABILITIES:

  • Operates solid waste collection truck with recyclable materials on assigned routes, in a safe and effective manner, collecting refuse and recycling.
  • Picks up, carries and empties trash cans; carries and tosses waste bags; picks up debris and litter.
  • Operates mechanisms for loading and dumping refuse.
  • Collects and empties recycle bins.
  • Sorts and packages recycled materials for sale.
  • Performs routine inspection and preventative maintenance on assigned equipment.
  • Maintains equipment in a clean and orderly manner.
  • Performs minor maintenance and repair work on equipment as an aid to operations.
  • Performs general laborer duties as required.
  • Performs other related duties as assigned.

 

POSITION REQUIREMENTS AND QUALIFICATIONS:

Basic experience operating medium to heavy equipment, or equivalent combination of experience and training.

Possession of a valid Commercial Driver’s License (Class B).

PHYSICAL DEMANDS:

This position requires extensive walking, lifting, reaching, carrying, stooping, bending, squatting, climbing, balancing, and physical coordination, While performing the duties of this job, the employee is frequently exposed to fumes, dust, odors and extreme weather conditions.

 

THE CITY OF PARKERSBURG IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, MILITARY VETERAN STATUS, RELIGION, AGE OR DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES.

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