Finance Support Clerk

DEPARTMENT: Finance                                                                                           GRADE: H-7 Non-Exempt $13.55/hr

Reports directly to the Assistant Finance Director.


JOB SUMMARY: This position is responsible for general administrative support for the Finance department, clerical and continuity support to the Purchasing Division, and customer service support.



  • Coordinate with Finance personnel to locate and accumulate information requested through the Freedom of Information Act for review prior to submission to the City Attorney
  • Compose and facilitate correspondence on behalf of various Finance Department personnel as required
  • Prepare requisitions for departmental resources and supplies
  • Ensure proper line item coding of requisitions and approvals by responsible City personnel, and issue purchase orders and blanket purchase orders to department heads and/or vendors
  • Match received invoices to outstanding purchase orders and facilitate the approval process prior to payment
  • Ensure receipt of new vendor documentation and facilitate the new vendor approval process
  • Update IRS W-9 forms for existing vendors on a revolving basis
  • Manage the travel application process including assisting City-wide staff in proper completion of forms with documentation
  • Assist the Purchasing Manager in the organization of the sealed bid processes as per City Ordinances
  • Maintain various departmental filing systems including Purchasing, Accounts Payable, Accounts Receivable, B&O and User Fee, etc.
  • Provide customer service support for the A/R Analyst positions, specifically the following:
    1. Review returned mail notifications and research and update forwarding addresses to maintain accurate and reliable records
    2. Greet customers and receive and post payments on account at the window or by phone
    3. Sort mailed payments, reconcile remittances, and prepare payments for posting on account
    4. Prepare check payments for remote deposit capture on a daily basis
    5. Perform end-of-day cash drawer balancing to payment registers and resolve any discrepancies noted
    6. Notify supervisor of payment and posting discrepancies and assist in determining the proper resolution to issues
    7. All other duties associated with backing up the front-window positions
  • Performs other related duties as assigned.


High school diploma or GED supplemented by formal and continuing education in the field of office administration or related area; or an equivalency of two years training and experience.

Above average computer skills (Microsoft Office – Word & Excel).  Excellent interpersonal and communication skills, both oral and written.  Excellent organizational skills. Must be able to interact professionally with the public and other employees.